What is the purpose for which my personal information is collected and processed?
We collect, store and process personal information about you only for pre-defined purposes. The main uses are:
- Fulfilment of our contractual obligation
- To meet legal obligations and claims
- Customer communication and response to contact requests
- Developing our business
- Targeting our services to you
What personal information is collectd about me and from what sources?
We collect personal information about you mainly directly from you when you are contacting us or later when you use our services. In addition to this, we may collect information from public sources and registries, such as directory service, business databases, and websites.
We also use Google Analytics to collect information about visitors to our website so that we can analyse and improve our site even better and target visitors with the most useful marketing of our services and products.
We may receive the following information directly from you:
- Position in the organization
- Telephone number
- Consent to, for example, marketing communications or other sales communications
- Billing information with account numbers
Data collected from public sources:
- Position in the organization
- Telephone number
Other information processed with your consent:
- Food allergies when attending our events where we serve food or drink
On what basis is personal data processed?
Personal data is processed in accordance with data protection legislation. We make sure that we always have a legal basis for processing your personal information. We may process your personal information on a number of different grounds. We process your information to process orders and assignments, execute contracts and meet legal obligations. We also process your personal information on the basis of our legitimate interest in providing our services and conducting and developing our business. We may also process some personal information with your consent.
Who processes my data and is it passed on to third parties?
As general rule, your personal data is processed by persons belonging to our company’s personnel in the performance of their duties. We may also outsource some processing of personal information, such as when we provide a customer with third-party cloud services. In this case, we ensure, among other things, through agreements that the confidentiality of your information is maintained and that the information is also processed in another lawful manner. We may also disclose the information otherwise required to fulfil our contractual obligations or as required by law or a competent authority. We may also disclose your information if we are involved in a business or business transaction.
Will my data be disclosed outside the EU?
Your personal information will not, in principle, be disclosed outside the EU. Any transfers outside the EU will only apply to situations where the servers of the systems we use are located outside EU. Should this happen, we will ensure that the processing, transfer and storage of your data is carried out on the basis of the law and with adequate protection mechanisms.
As general rule, your personal data is processed by persons belonging to our company’s personnel in the performance of their duties. We may also outsource some processing of personal information, such as when we provide a customer with third-party cloud services. In this case, we ensure, among other things, through agreements that the confidentiality of your information is maintained and that the information is also processed in another lawful manner. We may also disclose the information otherwise required to fulfil our contractual obligations or as required by law or a competent authority. We may also disclose your information if we are involved in a business or business transaction
How long will my personal information be stored?
We will not retain your personal information for longer than is necessary for its purpose or as required by contract or law. However, the retention periods of personal data may vary depending on the purpose and situation. We also work to update your information from time to time.
How is my information stored and protected?
Your information is stored on our servers and information systems, which are protected in accordance with general industry practices. The personal information we collect and process is considered confidential and will not be disclosed to anyone other than those who need it in the course of their work or on a confidential and limited basis under pur service agreements. access to your persobal information is protected by user-specific IDs, passwords and access rights.
Mandatory disclosure and consequences of non-disclosure?
If you do not provide or allow he processing of personal information, we are unlikely to be able to serve you and fulfil the purpose of our activities. If you do not want us to process your information in accordance with this privacy statement, we ask that you to not provide us with any information.
What rights and opportunities do I have?
Withdrawal of consent
If we process your information on the basis of your consent, you can withdraw your consent at any time by notifying us, for example by sending an e-mail to firstname.lastname@example.org.
Access to information
You have the right to receive confirmation from us whether we process personal data about you and to know what personal data we process about you. In addition, you have the right to receive additional information about the grounds for the processing of your personal data.
Right to have errors corrected
You have the right to request that we correct inaccurate or outdated or otherwise incomplete personal information about you.
The right to prohibit direct marketing
You can prohibit the processing of your personal data for direct marketing purposes by sending an e-mail to email@example.com.
Right to object to processing
If we process your personal data in the public interest or in our legitimate interest, you have the right to object to the processing of your personal data to the extent that there is no compelling reason to override your rights or the processing is not necessary to meet a legal claim. Please note that in this situation, we will probably no longer be able to serve you.
Right to restrict processing
In certain situations, you have the right to request that we restrict the processing of your personal information.
The right to have the data transferred
If we have processed your information on the basis of your consent or in order to fulfill the agreement, you have the right to receive the information you provide to us electronically in a commonly used format so that the information can be transferred to another service provider.
How can I exercise my rights?
You can exercise your rights described above by contacting us, for example by sending an e-mail to firstname.lastname@example.org. At the same time, we ask you to mention your name, address and telephone number. If you consider that the processing of your personal data is not lawful, you can also lodge a complaint with the competent supervisory authority.
Can this privacy statement be updated?
We may make updates to this Privacy Statement as our operations or privacy policies change. Updates may also become topical as legislation changes. The changes will take effect once we’ve published an updated privacy statement. We therefore ask you to review the contents of this privacy statement at regular intervals. We will notify existing customers of any changes by e-mail.
Who can I contact about data protection issues?
JMJping Oy, Käsityöläiskatu 10 32200 Loimaa, Finland, +358 2 7631 430